Notice ID: 36C24523Q0276
Description
Historically, the Washington DC Medical Facility has used a non-weighted bin based POU system for inventory management. The facility has realized this system is not efficient as it requires staff to continuously scan the inventories to track changes. The facility leaderships along with the VISN 5 Logistics team researched how similar size facilities were able to gain better inventory tracking systems, reduce stock outs, and to reduce cost. The facilities that have been the most successful in these transitions have moved to weight-based systems that automatically tracks the inventory.
Scope : To install a automated weight-based inventory management system at the Washington DC Medical Facility and CBOCs that are identified below ensure system is fully operational, and fully train staff to be knowledgeable on the use of the new system.
The inventory management system shall produce an accurate real-time reading of quantities on-hand accessible by web-based program and provide data mining capabilities that shall include at a minimum current stock levels, recommended order points, average usage levels per item and ability to track medical supply usage per patient treated at the Washington DC Medical Facility and various locations identified in attachment A.
The PAR Bin System will be interfaced with GIP. The primary purpose of the interface is to identify out of balance on-hand quantities and values between GIP and the PAR bins system.
PAR BINS will identify and out of balance on hand quantities and values, accounting for any due out or due ins. If the out of balance condition is caused by a pending due in or due out, it will be displayed separately to easily identify. PAR bin due-ins and due-outs will automatically be removed when GIP due-in and due-outs are “cleared”.
PAR BINS shall have color-coded stickers for item identification based on standard color-coding system.