Notice ID: 36C10B23R0004
Description
VA’s current core HR IT solution implemented under the name of HR·Smart is Oracle PeopleSoft Human Capital Management that serves as VA’s official system of record for Human Resources information-related data. HR·Smart is the current HR transactional and position-based system and serves as VA’s data source on employee and position related data.
VA requires a modernized integrated solution that will seamlessly deliver the core requirements that are in the existing HR·Smart solution as to not lose capability or functionality currently in use. VA also requires incremental enhancement and modernization of the VA Enterprise HCM Solution and Front-End capability to meet VA’s unique requirements to enhance user experience. All enhancement and modernization efforts shall meet the Office of Personnel Management (OPM) Human Capital Business Reference Model (HCBRM) and OIT standards and policies.
HR·Smart is used enterprise-wide by VA Administrations and Staff Offices, all with distinctly different needs. These include the VA Central Office (VACO), located in Washington DC, nationwide field facilities administered by three major line subcomponents (Veterans Health Administration (VHA), Veterans Benefit Administration (VBA), and National Cemetery Administration (NCA)), and staff offices. There is a nationwide network of approximately 184 hospitals, 800 outpatient clinics, 135 community living centers, 49 domiciliary residential rehabilitation treatment programs, 278 Veteran centers, 66 Veterans Benefits regional offices, and 155 National Cemeteries that provide services and benefits. This system supports approximately 6,300 HR users, over 41,000 managers, 80,000 administrative supports for department actions, 9,000 payroll users, 7,500 manpower users, 150,000 Workers without Compensation (for example, health professional trainees, providers, and researchers), 8,500 fee basis employees, 5,000 paid trainees, 1,000 students and VA will soon have over 430,000 employees gaining access for employee self-service.
The transactions processed by VA HR servicing offices currently exceed one million HR transactions per year, additionally these actions are submitted to HR through Standard Form (SF) 52 Requests for Personnel Action Requests (PAR) or within Manager Self Service (MSS), to include cancellations and correction of historical transactions, over 430,000 mass pay change actions annually, and an average of approximately 50,000 personnel actions per pay period. Appendix A: PAR Processing contains additional details VA personnel action processing requirements. Transactions in the systems are not limited to PAR.
The data from HR·Smart is also interconnected bi-directionally with VA’s core payroll system Defense Finance Accounting Service (DFAS), and time and attendance supporting biweekly payroll processing through Veterans Affairs Time and Attendance System (VATAS), and the Recruitment/Talent Acquisition solution USA Staffing (OPM solution). HR·Smart also provides employee data in support of various needs to include functions within the Federal HCBRM including recruitment life cycle, identity, and access management systems; security clearance system; separation management; employee benefits, employee labor relations, performance management, position classification, safety and workers compensation, Human Capital Data Warehouse, Workers without Compensation, and financial and accounting management systems across VA.
