Summary
This position is located at Ft Harrison, Montana, VA Medical Center, within the Office of the Medical Center Director. This position serves as the Associate Medical Center Director. The incumbent exercises line authority for multiple administrative and allied health services and sections. The incumbent may serve as the Acting Medical Center Director in the absence of the Director.
Duties
The incumbent shares with the Executive Leadership Team a level of responsibility for the direction and management of the Medical Center and is directly responsible for all facilities operations. The incumbent has direct line authority and leadership responsibility for all administrative operation support services. The incumbent participates on a day-to-day basis in top level Executive discussions, decisions, policy making and actions of all administrative functions and indirectly of all clinical matters impacting patient care. The incumbent may serve as the Acting Medical Center Director in the absence of the Director with full responsibility and concomitant authority to carry out the duties and functions.
Personnel Management:
The Associate Director is responsible for taking an active leadership role in coordinating and developing customer and stakeholder support and resourcing to meet Medical Center objectives. Develops collaborative partnerships with stakeholders and makes program execution decisions that affect or determine long range courses of action of critical importance. The incumbent’s managerial duties and responsibilities involve final decisions which have a direct and substantial effect on the health care organization and programs related to facility operations. These include, but are not limited to decisions affecting the nature, scope, quality of, and emphases on, the facility’s patient care programs and activities.
- Determines operational services and programs goals and objectives, develop short-and long-range plans for achieving them in conjunction with the overall plans of the Veterans Integrated Service Network (VISN) and consistent with the strategic planning process;
- Directs a comprehensive evaluation pf operational services goals and objectives and makes necessary adjustments to improve delivery of patient care services;
- Establishes local policy in such areas impacting facility operations as program emphasis and operating guidelines;
- Administers and ensures compliance with a system designed for the development and communication of program policies and procedures in accordance with new or existing rules and regulations; and
- Administers a management reporting system which provides appropriate data for decision making for facility operations, impacting organizational improvements.
Budget and Fiscal Management:
- Leads the planning and development of current and proposed program objectives in conjunction with administrative and clinical managers; develops short and long range fiscal year plans that meet the objectives of current and proposed programs;
- Works on the development of a balanced financial plan designed to meet realistic needs of the facility and the network; makes important decisions substantially affecting economy of facility operations by limiting operating expenses without impairing patient care activities, through management assessment, cost effective position techniques, reorganization, methods improvements, and automation;
- Ensures that utilization of available resources impacting facility operations is in line with plan or, modified through recurring review;
- Manages allocated resources to provide the best possible patient care in line with established priorities;
- Manages all budgetary and resource management for the entire facility by chairing the resource management committee/board. In addition, manages budgetary and resource management for assigned services.
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