VA RFQ: Weight-Based Inventory Management System

Notice ID: 36C24721Q0749

“Department of Veterans Affairs Medical Center (VAMC) Charlie Norwood, Augusta, Georgia is seeking to replace existing Pyxis and free standing inventory management storage with a weight based inventory management system to ensure proper storage of medical and surgical products…”

“SPECIFIC TASKS (ST):

ST# 1: Provide a licensing solution that has the ability to interface the weight-based system with the VA’s GIP system in real time for reporting purposes. The interface must comply with all VA security regulations and shall be available at no additional cost to the Government.”

“ST# 2: Provide and install weight-based inventory management system at the following locations (to include all bins, scales, and accessories):

• Charlie Norwood VA Medical Center, Downtown Division, 950 15th Street, Augusta, Georgia 30901
• Charlie Norwood VA Medical Center, Uptown Division, 1 Freedom Way, Augusta, Georgia 30904-6285
• Athens Community Based Outpatient Clinic (CBOC), 9249 Highway 29 South, Athens, Georgia 30601-6352
• Aiken CBOC, 951 Millbrook Ave, Aiken, South Carolina 29803-6526
• Statesboro (Ray Hendrix) CBOC, 658 North Side Drive East, Suite B, Statesboro, Georgia 30458-4828″

“ST# 3: The weight-based inventory management system shall produce an accurate real-time reading of quantities on-hand accessible by web-based program and provide data mining capabilities that shall include at a minimum the following:

• Minimum current stock levels
• Recommended order points
• Average usage levels per item
• Verify any out of balance on hand quantities and values
• Accounting for any due out or due ins”

“The functionality minimal requirements are listed below:

1. Must be weight based
2. Easily calibrated and accurate
3. Provide real time visibility to our Secondary Inventory locations
4. Must be able to interface with GIP package in IFCAP
5. Must be capable of tracking, adjusting, and reporting comprehensive real time information pertaining to the inventory of a secondary location
6. It is imperative that depletion of stock triggers “pick” tickets based on PAR levels, Reorder points, and Emergency Stock Levels
7. Software needs to be intuitive and easy to train on
8. Software needs to be able to utilize multiple users with different levels of permissions
9. Reports generated by software need to be relevant to APICS Principles of Inventory Management
10. Must be able to handle a wide range of products based on size, thickness, and weight…”

Read more here.