Notice ID: 36C24523Q0553
Contract Opportunity Type: Presolicitation (Updated)
NAICS Code: 541611 – Administrative Management and General Management Consulting Services
Product Service Code: L099 – TECHNICAL REPRESENTATIVE- MISCELLANEOUS
Original Set Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
Description: Questions and Answers to 36C24523Q0553 answers in red
- Price/ Cost Schedule Pg 29-32 The Price/Cost schedule lists Hours as a unit for items 0001-0007 and Days as a unit for travel (Items 0008-0013). Can the government clarify if the intention for travel is by total days across the ten team members or if each team member will be travelling each of the days? For, example should the total hours for Item 0012 = 8 hours day x 10 teams members x 20 days for Martinsburg (for a total of 1,600 hours)? 2 (full day) site visits for each team member at each medical center was estimated in our IGCE
- Scope of Services Pg 14 Task 4 states The Offers will assess the condition of the existing campuses and all improvements including using the recently prepared VISN-wide Mapping, and Facility Condition Assessment reports to examine current campus infrastructure (both above and below ground), and other available assessments. Based on those studies and the Offers independent confirmation of report accuracy, the Offers will propose clinical program development, renovation, modernization, new construction, and infrastructure projects. Given that the vendor would likely not be able to independently confirm the accuracy of VA FCA reports under the timeline and level of effort anticipated for this contract, would the government consider removing the reference to independent confirmation?
Yes, this may be removed. The VA FCA may be utilized as a guide when developing the facility master market plan.
- Evaluation Criteria Pg 17 The Selection Process description notes that Contracts will be forwarded to the Board of Trustees for approval and authorization to proceed. Would to government please clarify what is meant by the term “Board of Trustees” for this effort?
The board of trustees is the committee within VISN 5 leadership who have planned this acquisition and identified the need.
- Scope of services Task 7 Pg 15 The scope as outlined would require significant level of effort to allow for completion in time for a September 30, 2023, leadership briefing. Assuming a June 1 award, can the government confirm that the offeror would need to complete an initial draft FMP by August 15 to allow six weeks of review and adjustment across the three required drafts?
The completion time may be moved out based on award date.
- Scope of Services Pg 11 Will the completed resource allocation plan be required for every VISN owned or leased point of care or only the VAMCs?
Yes, CBOCs need to include in the plan. Site visits to the CBOCs is not required.
- Scope of Services Pg 12 Can the government please provide clarity on the level of cost estimating required?
Please use the B2. Price/Cost schedule form to provide proposal rate/hours to complete this work.
- Scope of Services Pg 12 Can the government please clarify its definition of a clinical and strategic master plan? Will this plan be gathered from VISN/VAMC work already completed?
“A clinical and strategic master plan that illustrates potential plans to accommodate future clinical programs as well as projected restructuring.” “Identify needs to add, renovate or repurpose facilities to accomplish VISN clinical initiatives. Evaluate future enrollment needs and project associated facilities’ needs.” “recommend options, all of which result in an alignment between the long-range facilities improvements and the capital investments to support the current and future clinical programs.” This plan could be a compilation of work already completed and new work but is not reliant solely on work already completed. Yes, previous planning information and background will be provided.
- Scope of Services Pg 11-13 Given that the typical period of performance for a single campus FMP is one year, can VA please provide additional clarification regarding the level of detail required for the FMP products required under this contract?
One facility master market plan with (7) seven different tabs for each market plus the VISN.
- Proposal Questions/Requests for Information Pg 16 The instructions reference “Fee and Rate Proposal PROPOSAL FORM D.” Can the government please provide this form?
Please use the B2. Price/Cost schedule form to provide proposal rate/hours to complete this work.
- Proposal Questions/Requests for Information Pg 16 The instructions reference “General Terms and Conditions – PROPOSAL FORM E.” Can the government please provide this form?
These are the standard contract clauses/regulations added by contracting.
- Proposal Questions/Requests for Information Pg 16 The instructions reference “Addenda Acknowledgment – PROPOSAL FORM G.” Can the government please provide this form?
This would only be included if the requirement had a scope/modification completed.
- Proposal Questions/Requests for Information Pg 1 and 16 Two submission dates are included: May 10 on p. 1 and May 8 on p. 16 in Proposal Submission. Can the government please clarify the due date?
Submission date is 5/18/2023 due by 8 am…
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