Federal agencies are under new requirements to save electronic messages to and from top agency officials, a move that goes beyond previous email-specific rules to now include chat apps and text messages.
New records mandates issued Wednesday by the National Archives and Records Administration clarify a decade-old rule for retaining electronic communications, expanding the requirement to include “email and other electronic messages” and detailing rules for automating retention for the top echelon of federal officials—known as the Capstone approach.
In 2013, NARA established the Capstone approach to electronic document management, allowing agencies to automate retention of emails sent and received by top agency officials depending on that official’s role. The move—established in NARA Bulletin 2013-02—allowed agencies to shift from having to print out and file all emails sent and received by officials to an automated system… Read the full article here.