Notice ID: 36C25622Q0949
“The purpose of this sources-sought notice is to identify qualified contractors that can provide a Real Time Location System (RTLS) asset tracking solution to the Department of Veterans Affairs (VA) Veterans Health Administration (VHA) for 9 VA locations. VA depends on Information Management/Information Technology (IM/IT) systems to meet mission goals. RTLS technology combines a variety of signaling and wireless communication methods to determine the location of tagged assets which speeds up annual inventory, locates equipment, reduces theft/loss, and improves the clinical workflow. The Contractor shall provide an RTLS Asset Tracking Solution that meets the requirement as outlined below:
“The contractor shall provide RTLS solution that shall include RTLS hardware, software, documentation, and incidental services. Incidental services shall include installation, configuration end user acceptance testing, training, warranty, maintenance services and technical engineering services.”
- “Project management to include delivering a Contractor Project Management Plan; Monthly Progress Report; and Technical Kickoff Meeting Presentation, Agenda, and Minutes
- Site pre-assessment/assessment delivering a RTLS Site Assessment Report
- RTLS Design to include time stamping, installing all RTLS supporting hardware and components, and delivering a Hardware Deployment Design Document
- CenTrak Hardware and Physical installation: Clinical Grade Locating, Infrared Infrastructure to cover 1300 rooms/spaces and 5000 MultiMode asset tags. Low Frequency Exciters, and Virtual Walls.
- CenTrak Services, to include:
- Engineering: Survey, Design, Installation, Configuration, Certification & Testing
- Program Management & Training
- Affixing 00% of 5000 asset tags
- Software/Middleware installation, configuration and testing
- Travel
- Software and installation to include:
- CenTrak Connect: Core, Stream, Pulse and upgrades
- CenTrak-Cisco Mobile Security Engine (MSE) Integration Module
- Active Directory Sync Connector
- Infor LBI which is compatible with Centrak RTLS application for the user interface
- CenTrak Support, (annual and required) to include:
- Annual Software License and Support
- Additional Twelve (12) months Warranty
- Software maintenance/support/bug fixes/upgrades/patches
- Pulse Global Monitoring System (GMS) Management, Monitoring & Maintenance
- Tech support and troubleshooting
- Hand Hygiene
- coverage of 200 rooms
- 540 dispenser
- 150 staff badges
- Additional software that provides real-time visibility services for asset and workflow management, environmental monitoring, and staff and patient safety. The software must provide automated collection of location movements, workflow milestone timestamps, contextual status, and automated messaging. Additionally, the software must provide optional mobile application features for asset tracking, staff backup, and environmental monitoring.
- Implementation Services include software installation, configuration, rendering maps, wireframes and rejoining, map import, testing and user training.
- Configure locations and Servers using the existing VA National naming conventions.
- Configure RTLS devices within the additional software in #8 above.
- Tracking of all issues and incidents via an electronic ticketing system.”
