Notice ID: 36C10B22Q0329
“PRODUCT REQUIREMENTS: In order to meet the directives outlined above, VAHO requires the acquisition of a Federal Risk and Authorization Management Program (FedRAMP) certified digital asset management system (DAMS) that will facilitate bit level and active digital preservation, manage backend cataloging workflow with Two Factor Authentication, and enable public access in one cloud-based Software-as-a-Service (SaaS) that is not owned or hosted by the VA. Staff must be able to log into the Contractor’s site where all functionality is made available and the Contractor shall be responsible for software, hardware, data security, help desk, etc., functions. Further, the Contractor shall be responsible for management or control of the underlying cloud infrastructure including network, servers, security updates, operating systems, remediation, appropriate escalation of issues, and storage. The DAMS will facilitate preservation, workflow, and public access:
- Preservation: VAHO requires a single, scalable active system that provides both bit level preservation and active preservation in an integrated, workflow-based application that supports the International Organization for Standardization (ISO) 14721:2012 Open Archival Information System (OAIS) standard. Requirements for the entire digital preservation process include, but are not limited to, ingest, fixity, virus checking, metadata management, format migration and the creation and management of multiple copies kept in a geographically distributed, cloud storage environment. These functions are necessary to pass a trustworthy information systems audit based on international standards, such as ISO 16363. These functions are necessary to ensure the security of VA systems while enabling high quality access to Veterans, family members, service providers, employees, and researchers. It also must view, render, and reformat legacy information without the original software.
- Workflow: VAHO requires a single, scalable, active system that provides bulk drag and drop file upload of multiple file types, large file upload using standard tools, a secure, pre-ingest content preparation site, robust search, file arrangement before deployment, post-deployment rearrangement, bulk metadata editing, optical character recognition (OCR), synchronization with industry-standard cataloging systems and schema, application program interface (API) synchronization, duplicate file detection, spellcheck, configurable dashboards and reporting, required publishing decision, rolebased access, and full records provenance and authentication.
- Public Access: VAHO requires a single, scalable, active system that provides public access to the records in VAHO holdings. Users include but are not limited to school children, the academic community, Veterans and family members, and historians. Access must be 508-compliant, with a robust search, maintain archival hierarchy, streaming of audiovisual (AV) files, detailed image viewing with pan and zoom, file download, database extraction, and both faceted and field searching. There is no cart function, public log in, or file saving within the system required.
- Functional requirements
- Bulk metadata application management
- Preservation of VA Archival Materials
- Provenance trust and workflow maintenance including audit trails, fixity checks, provenance reports
- Native format identification and migrations tools (DROID)…”
