Notice ID: 36C24521Q0530
“The Government requires a contractor to provide data abstraction support. This includes the review, identification, and relevancy of medical and related clinical data from medical records and other medical documentation from a variety of Department of Veterans Affairs (VA) sources. The relevant data, either handwritten, textual and/or digital is extracted into the Defense and Veterans Eye Injury and Vision Registry (DVEIVR). DVEIVR is a web based ocular care clinical data repository and a joint initiative between the Departments of Defense (DoD) and VA vision care communities. It is used by both DoD and VA’s eye care clinical providers, researchers and academia to review and research data collected on eye care diagnosis, surgical intervention, operative procedures, visual acuity, and treatment for service members and Veterans injured in battle. The data from the DVEIVR shall be used to establish mechanisms to identify and longitudinally track data and assess eye related injuries and diseases of service members and Veterans.”
“Requirements:
- Manual Data Abstraction
The Contractor shall be authorized access to access VA’s medical systems (e.g. CAPRI/VistA, JLV). The Contractor shall perform comprehensive reviews of ocular medical encounters and concurrent chart data abstraction on all required clinical indicators for assigned patient groups to determine eligibility for enrollment in DVEIVR, based on data field content within the medical record reviewed. Assigned patient groups include abstraction of records and data related to specific studies as directed by the Government…
- Data Abstraction
The data abstractor staff shall review and accurately abstract and enter limited data into DVEIVR, including: coded diagnoses, past and current medical history, visual acuities, exam findings, treatments and outcomes, complications and co-morbidities and procedures on inpatient and outpatient records and/or other records of Service Members and Veterans relevant medical interactions. Specific data fields to be entered into DVEIVR shall be as directed by the Government. The data abstractors shall achieve and maintain a 98% accuracy of reviewed and manually entered data.
The Government expects the Contractor to be fully competent and fully capable of abstracting a minimum of one encounter per hour and completing a minimum of 300 encounters/records per month 3 months after award of the contract. The government expects the contractor to consistently exceed 400 records per month 6 months after date of award…
- Procedural Guide for Data Abstraction
The Contractor shall review and update and/or prepare the Procedural Guide for Data Abstraction detailing the procedure to be followed when executing any task relating to data abstraction requirements associated with the DVEIVR. The Procedural Guide shall include, at a minimum, roles and responsibilities, detailed procedures for executing each required data abstraction task to ensure the highest level of quality and data abstraction consistency, procedures for recommending changes to and assessing existing business process and procedures for making changes to the SOP to ensure it remains current, relevant and useful…”
